Somewhere in Sweden tonight, a föreningssekreterare is opening last meeting’s Word document, saving it under a new name, and praying the numbering survives. That’s how minutes get written in a country that runs on associations — bostadsrättsföreningar, idrottsklubbar, samfälligheter, trygghetsvandringar. A blank template, at 22:00, the night before they’re due.
Protokollapp is the small thing I built to end that. One place to write, store and share meeting minutes — protokoll — for a board or committee. You write on the meeting, on your phone, everyone looking at the same screen instead of one person hunched over a laptop.
The whole thing is three steps, and none of them involve a shared folder. You write during the meeting — agenda, decisions, who was there. You send it for justering with one click, and the justerare gets an email, reads it, approves it. No more edit-in-Word-and-mail-it-back. Once it’s adjusted, the protocol locks, turns into a clean PDF, and lands in an archive you can actually search. No more ”vart la jag det?” six months later when someone asks for the decision on the roof.
What made me actually build it was the gap. The tools that exist are either a generic document editor that knows nothing about how a Swedish förening works, or an enterprise board portal priced for listed companies. Nothing in the middle for something simple, honest and Swedish. So Protokollapp asks what kind of group you are when you sign up — förening, trygghetsvandring, bolagsstyrelse, skola — and changes its words and fields to fit. A treasurer who sits on three boards runs all three in one place instead of three tools that all almost work.
There’s a free tier so you can try it on a real meeting, and paid plans when one association turns into a few. Swedish company, Swedish support, no card to get started.
It’s at protokollapp.se if the Word fight sounds familiar.
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